Everyone is looking for practices to increase the productivity of the employee. So, do you? There are multiple ways to uplift the business growth, however for that need to have a proper workforce at your place. One productive employee’s absence in the workplace is not a problem, however, when employees fail to follow the company work schedule, you need to address this with regulation. So, to keep the right and necessary employees at your company to provide uttermost work satisfaction, you just need time and attendance management with a custom attendance policy.
Considering today’s shift changes, work from office or home options, flexible time with a clock in –out, overtime, and paid time off, should be regulated as per the company’s policy. A good attendance management system can instantly analyze clock-in and out patterns, shift schedules, coverage, and working hours with the policy regulation.
To adjust work schedules and workforce activities in real-time, you need to consider customized attendance policy regulations to be followed. In this article, we will explain the whole scenario of attendance regulation.
Attendance regulation policy is a set of rules defined by the administration, employer, or HR that outlines how a company handles everything regarding working hours, attendance, shift schedules and etc. It should be followed in the company. Within one, the employee can easily find information on how the organization addresses issues related to unscheduled absences and highlights information on working hours.
Guideline documents must be followed, and it becomes easier to monitor punctuality and increase productivity levels in the workplace.
If HR of any organization doesn’t define policy in Attendance management system find irregularity, payroll errors, and inaccurate leave balance that hamper the business productivity. Having a customized policy, your organization allows accurate reporting on each employee’s attendance to department heads, HR managers, and employers.
After understanding the importance of an attendance regulation policy, the next step is to create an effective one for your business. In this section, we will go over some steps to create an effective employee attendance policy.
Every industry is different, every office is different. As per the culture of the office, HR should create a custom employee attendance policy.
For example, Some company prefers to work from the office model, some remote, and some hybrid methodology. Also, employees are working in different time zones. So, the regulation policy may different if anyone is working from home.
As per your office, a culture attendance policy should be defined. Draft the attendance policy as you will get the desired result with the most productive time for work.
One perk of having a policy in customized attendance management is it clarifies things for all employees. Just defining, attendance types, shift policy, shift scheduler, clock-in method, and location-wise attendance to all can be straightforward to understand.
Moreover, when HR hires employees must tell them everything as per their role, and designation. This can be introduced with the punishment or actions when the rules and regulation policy won’t be followed.
If you are using HRMS software then define their shift, working hours, leave types holiday calendar, leave rules, etc. As per company, department, and location, all will be different and that’s why customization is the key!
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By installing efficient HRMS software, HR or employers can seamlessly manage unscheduled absences without distressing other employees or their products as per their attendance regulation policy.
In today’s time, as work got reinvented, this is beneficial to install smart HRMS having attendance management, leave management, and workforce management for a smooth and seamless experience. HR suffers in managing various spreadsheets for various purposes like shift rotating, working hour counting, early out, or late in adding. It might cause big blunders and lots of confusion, so centralize & automate workflows with UBS to manage multiple schedules and keep track of progress in remote locations as well.
Generally, attendance policies differ from one to another company however, some common functions should have in the attendance policy of medium to large-scale businesses.
Under the shift policy function, the admin can create different types of shifts with timings. Whether there is a 4-hour shift or an 8:30-hour shift it can be defined under this.
to make a shifting policy under attendance regulation. You can directly import data of employees to shift creation from a spreadsheet, also you can clone the shift to make another same-time shift with other regulations. By considering this function for the regulation you can retrieve the history of every shift by clicking on the button.
Managing complicated shift plans such as rotating, overlapping, and overnight shifts can be possible with the shift scheduler function. With the proper attendance management software, you’ll plan better for employee absences; this after all will allow your employees to take the burden off your shoulders.
to start the scheduling shift with the regulation of policy.
This is an important function, where the company has multiple locations. You can give access to the employee to do Clock In from a specific place.
to execute the method in Attendance management.
As the name suggests, it defines the particular in and out of the time of any employee. As per the shift or as per flexible hours perhaps some employees have different times of in and out. Here,
Companies prefer different models, and from where the attendance count should be defined in HRMS software.
And make it possible to follow customized attendance management.
It defines validation on attendance, considering Late In, Early out rules. When one application is used in a different company they configure it as per their regulation policy. In this case,
In this era, biometric devices, and face recognition are becoming popular for the unique identification of employees. Biometric Attendance Management helps to track the attendance of employees easily. For adding it to the employee attendance policy you need to follow these steps.
When the device is connected to the server, it shows green, scan time, and other details as well.
So if you’re looking for a perfect solution with all these functions, this is not too late to contact UBS. Yes, we have HRMS software providing advanced features regarding time and attendance management that every business can afford.
Successful implementation of HRMS software gives the power to the workforce to perform effectively, and stand back from burnout. To realize all these benefits, it’s important to set up an attendance policy.
Having centralized software makes it easier for managers to create and follow attendance regulation policy by getting these important functions to use. These can help for streamlining HR attendance tracking with a realistic view of productivity levels showing advancements in employee timeliness.
Automation software can help to create different work shifts, attendance types, schedule shifts, attendance methods, geo-fencing, and biometric attendance. You can find advanced features to regulate your company attendance policy in a seamless way. Simplify the whole process by getting knowledge of policy and understanding its purpose of it from UBS blogs.