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Delay in salary payment? How to manage it?

how to manage delay salary
September 6, 2021
HRMS(Human Resource Management System) Payroll

Delay in salary can be a stressful experience, especially if you are a business owner. Employees may not feel secure about their jobs and may start looking for jobs in other companies. It results in an unsatisfactory employee experience. It also degrades the value & reputation of the company. 

Let us tell you the top 5 ways to secure your salary payments and manage delays. 

Here they are!

  • Use the latest technology to store employee data
  • Regular database update. 
  • Effective time record
  • Managing overtime
  • Managing calculations

Use the latest technology to store employee data.

Old technologies may take time to process. A quick example can be a paper-based management system. If you see, storing the employee data in a register book is tiresome work. You always need someone to verify constantly. Plus, it takes more time than usual to calculate salary. As a result, you may miss some pages from the registrar, resulting in salary delays. So, to avoid that, have an employee management system software that can store the employee data online, and there won’t be any confusion in the company. 

Regular database update

In earlier days, every data used to be stored in a file, i.e. a paper-based work. Now, when you are finding important data, it takes time. Updating irregular databases can create inaccurate calculations & payments, resulting in a huge misunderstanding in the company. So, to avoid this, we may need to update our existing database regularly with accurate and exact employee activities so that the result will be up to date with proper data. 

Effective time record

Sometimes, salary delays start with the actual recording of time, especially if you’re using paper time cards. Errors or improper interpretations during data entry can result in underpaying or overpaying an employee. For example, an employee’s handwriting might be indecipherable, or a supervisor might mishear or misremember and write down their time wrong. These issues can lead to complicated legal issues if an employee feels they were underpaid. To avoid this, there should be a proper time management system to avoid any complications between the employee and the organization. 

Managing overtime 

Overtime management is the task that many companies lag. Having paper-based overtime management is equivalent to not having overtime management as you won’t count the exact & accurate time. Setting up a time-tracking system for employees is an effective move to store the data whenever someone logs in & logs out. 

Overtime management system feature helps you to define and configure overtime settings like minimum & maximum overtime hours, calculation factors for weekly off overtime, and holiday overtime hours effortlessly. In addition, it enables the approval authority to approve/reject/forward an employee’s overtime hours based on the company’s rules and regulations. Also, with the help of overtime reports, you can view the details of worked hours, overtime hours, weekly off overtime hours, and holiday overtime hours for each employee & each date between the selected periods. 

Overtime management is not a tiny task and shouldn’t be ignored. This plays a huge role during salary payment. 

oh wow

Managing calculations

Each employee has many payment records that need to be calculated every time the payroll transaction is run. For example, it has to track whether the employee has taken health insurance or life insurance or whether they have taken a loan from the company. All this data needs to be managed appropriately and accurately. Managing these data manually creates human errors as there is a chance of miscalculations. 

So, the organization must have an automated system that records all these data in an individual employee database. Hence, while running a payroll transaction every month, the relevant data and the data for each employee must be updated regularly. 

What are the top 6 ways to avoid a tireless onboarding process?

Conclusion

So, what are your final thoughts? Can delay in salary be improved? Yes, by implementing the points mentioned above. 

If you are looking for a solution to manage all the salary-related tasks, Ultimate Business System (UBS) is a one-step solution for that. 

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Alpesh Vaghasiya

Alpesh Vaghasiya

The founder & CEO of Ultimate Business System Pvt. Ltd. (UBS), I'm on a mission to help small and medium-sized companies to grow to the next level of accomplishments. With a distinctive knowledge of authentic strategies and team-leading skills, my mission has always been to grow businesses digitally. The core mission of UBS is Connecting people, Optimizing the process, Enhancing performance.

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