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Attendance Management System: What The Hype Is All About And What’s In It for You?

April 4, 2022
HRMS(Human Resource Management System)
attendance management system

When a company grows, employers must try their level best to put together discipline around when employees come in and go and how long they work.

Every company’s journey from a startup to a mid-sized enterprise to a large organization is almost the same.

From logging attendance with pen and paper to punching in biometric attendance management systems, the methods and tools keep changing along the way.

Now, we all know that the modern-day workforce is scattered. All thanks to the global pandemic, COVID-19!

While a good number of employees are working from home, others are operating in hybrid models today.

This is when a big question arises- how can organizations track the attendance of their people in such complex working environments?

This is when the attendance management software comes into the picture.

Understanding Attendance Management Systems

Managing leave and attendance of employees has always been a cumbersome task for HR managers.

Attendance Management Systems

The process always kept them in the back office, where all they did was juggle with piles of papers and files. If not, they were seen scrolling down spreadsheets.

To ease off these challenges, attendance management systems came to the rescue.

For the unintended, attendance management software is an automated solution that allows HR managers to streamline all attendance management processes.

With such systems, HRs can not just monitor the attendance and movement of every employee in the work hours but also get accurate materials for payroll processing.

In short, automated attendance management systems solve the common challenges faced by HR professionals, letting them concentrate on other crucial processes.

Answering Top FAQs Related to People Management Software

Top 7 Reasons To Utilize Attendance Management Solutions

Utilize Attendance Management Solutions

When it comes to digital switch, businesses always ask for relevant reasons.

Keeping the same thing in mind, we have listed below the top seven reasons for you to consider an attendance management system over outdated tools/systems.

Have a look:

1. It Improves Transparency

If traditional attendance systems are considered, they are just limited to HRs and employers. The only role of employees is punching their attendance on time.

Attendance management software, on the other hand, allows every working individual to have equal access to attendance-related information.

This, in turn, improves the overall transparency in the workplace and helps employees feel considered.

2. It Cuts Down Paperwork

Cuts Down Paperwork

Storing vital attendance information in papers is always risky.

So, another good reason to invest in attendance management software is that it facilitates data management in the cloud.

This way, companies will no longer have to store and manage their vital data in folders and papers.

Using attendance systems is not just environment-friendly but also saves a lot of office space.

3. It Provides Real-Time Data

Unlike traditional systems, companies can acquire attendance-related analytics in real-time.

This way, HR managers and employers can acquire several benefits such as effortlessly evaluating the absenteeism among employees, making smarter decisions based on concrete information, and more.

4. It Offers 24*7 Accessibility

Work from home and hybrid work model becoming the new normal, organizations are now left with no other option but to implement automated technologies.

24*7 Accessibility

Unlike traditional systems, automated attendance systems can be used anytime, anywhere, using any device.

With a good system in place, employees can mark their attendance from any remote location, and HRs can track the same in just a tap.

5. It Enhances Employee Morale

Even employees can benefit from an attendance management system.

Most of them come with employee self-service or ESS features that empower employees to do several things without having to disturb anyone.

Be it checking their attendance or viewing attendance policies, they can do everything on their own.

As a result, employees will always be happy and satisfied, which will improve the overall engagement level to a greater extent.

6. It Eliminates Human Errors

The biggest concern with manual systems is that they are prone to human errors. Fortunately, attendance management systems solve this problem for companies.

Eliminates Human Errors

Since automated attendance management software requires minimum human involvement, human errors can automatically be decreased.

With an attendance management system, HR managers and employers will never have to fear or worry about errors.

Need to mention, accurate attendance management will also ensure accurate payroll management- which is also a good reason to consider such systems.

7. It Ensures Compliance

Last but not least, attendance management solutions also aid companies to stay compliant with the latest laws.

It is undeniable that compliance risks such as buddy punching can’t be avoided using a normal attendance tool.

With attendance management software, there will be no room for any compliance-related issues.

That means companies can be tension-free about hefty fines and legal consequences in the long run.

HR Automation: Get Your Basics Cleared!

Must-Have Features in Attendance Management Software

Every company out there has a unique set of needs from an attendance management system.

Employers should choose to work with a particular attendance tracking system depending on its needs and day-to-day attendance issues.

Different software has different levels of sophistication and caters to different needs.

That being said, not all attendance systems in the market offer the advantages we discussed earlier.

To acquire them, you will have to pick a system that comes with the following features:

Features in Attendance Management Software

Summing Up

Attendance is counted among the ten most prioritized work ethics by employers.

A host of work ethics are expected from an employee, including teamwork, respect, punctuality, and much more.

Attendance, like all work ethics, impacts both the workplace and the business.

Let’s face it, managing the Gen-Z, and millennial workforce is not a simple task.

However, attendance management systems can go a long way in easing HR executives’ burden of manual processes and heaps of paperwork. 

In essence, the mantra at present is to get your hands on an efficient attendance management system or get left behind!

Alpesh Vaghasiya

Alpesh Vaghasiya

The founder & CEO of Ultimate Business Systems Pvt. Ltd. (UBS), I'm on a mission to help small and medium-sized companies to grow to the next level of accomplishments. With a distinctive knowledge of authentic strategies and team-leading skills, my mission has always been to grow businesses digitally. The core mission of UBS is Connecting people, Optimizing the process, Enhancing performance.

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