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Relieving Letter: All You Need To Know About Purpose And Usages

January 9, 2023
HR Toolkit
Relieving Letter

Whenever an employee leaves the organization, there are multiple processes to follow, multiple letters, and multiple things to remember. Something that makes the employee feel good is beneficial to do as an HR.

Whenever your employees leave the organization, HR needs to take care of that. FnF, their documents, and relieving letters are necessary to give. So, here we dive in deep to know more about relieving letters.

What’s A Relieving Letter?

An important document that is used when an employee is leaving and the employer give to him or she is known as Relieving letter. This document is a way of formal communication between the association and the employer for accepting the abdication letter. It’s an essential document that every other association needs to see before joining the concerned person.

HR Processes

Relieving letter = Short description of your job before you leave.

It depends entirely on the person who’s responsible for issuing you the relieving letter, whether to include a similar relieving letter format or not.  A relieving letter is as important as it signifies the fact that you have left your job with the utmost quality and have carried out all the final formalities and duties towards the company you were formerly a part of.  Also, the new organization wants to make sure that you, as an employee, are a dependable existent.

Why Is A Relieving Letter Important?

This letter is most important when a candidate joins a new company. It’s a manner of formal discussion among the enterprise and employees of the abdication letter.

  • This letter acts as written evidence that the employee has left the company without any issues.
  • It acts alike NOC to leaving your job from that organization.
  • Several employers while hiring employees make bond contracts explicitly stating that your exploration.
  • It shall be theirs during your term of employment with them. This also technically means that without the relieving letter, you won’t be let go of that bond.

This document is issued on your last working day; still, occasionally companies issue the letter after 40- 60 days on with a payslip for the FnF settlement and agreement.

Get Rid Of ‘Form 11’ Challenges By Checking This Ultimate Guide

Relieving Letter Format You Need To Know Before Delivering To Someone

A relieving letter contains specific details, that’s why relieving letter format is important. Details such as notice period, joining date, periodic CTC, designation, last working details, etc. Presenting a relieving letter in a proper, methodical way is important, and thus it’s important that you know the specific contents contained within a relieving letter.

Details You Need To Add To Relieving Letter

  • Date Of Relieving Letter

First and foremost, the date must be added to the relieving letter. Because it shows the date on which it was issued. This is bad to avoid any controversies raised latterly for whatever reason may be.

  • Subject Line

This is the lowest yet the most important part of the letter. i.e., the main reasons why the letter has been issued and what purpose it serves.

  • Member Details

After the date, subject line, and member details supposed to mention your specific particular and professional details. Details like- your full name, department, designation, and employee ID. It’s also supposed to have the name of the company or any brands of it that you’re associated with directly.

  • Abdication Details

At this part, the letter should be filled with abdication details. It should have some specific details about abdication. That is the procedure where you would have to follow on your last period to make sure that you dispose of your duties. This thing contains details like effects, notice period, effects you’d have to return, concurrence, security access, banking details, etc.

  • Appreciation Statement

This part considers – the statement contains some appreciation about benefactions towards the association the good future. When you’re on bad terms or leaving on bad terms, employers might skip this. So, this is good and formerly suggests making it close on good terms. It might also touch on subjects of your personality, character, station towards work and people, etc.

Letter of Appointment – Know the Basics to Craft a Perfect Letter

  • Final Assurance

This section mentions your FNF settlement.  With the quested time within which it would be cleared easily.

  • Employee Signature

After all these things, the formalities and specifics, the letter should be signed by an employee signature under your employer’s name, a designation within the association, and the date of allocation formerly more.

Resignation Letter Vs Relieving Letter

Resignation Letter Relieving Letter
A resignation letter communicates with the employee to leave the association you right now work for. A relieving letter is a conventional letter that’s given to the worker at the hour of leaving an association.
It’s written by an employee. A relieving letter is issued by the employer( association).
You need to compose a resignation letter since it’s an expert exertion, anyhow of your profession. It’s important for the employer to maintain good relations with the employee.
A resignation letter formally pulls out to your director that you’re leaving the work and another person should be signed to your position. You might not admit your joining letter in the new association unless you give a relieving letter.

Several Points To Consider While Writing A Relieving Letter

A relieving letter is an essential document that every employee can show to his or her future upcoming organization.

  • Your relieving letter from the former employer shows that you have cleared all the pretenses and have no pending work there, and it also helps associations to make sure that the employee to leave is fully relieved from their duties.
  • It is not mostly possible for an employer company to issue your relieving letter without serving the notice period. In some cases when an employer is in needs to check the notice period and make it short in helping smaller days as before the company policy and morals.
  • Sometimes, it may happen an employer can deny providing relieving letter as they have the right to deny issuing a relieving and experience instrument. There are some cases when an employer refuses to accept the resignation given by the employee.
  • Every other company has their own rules and regulations some prefer to mention everything in the experience letter and while others bear them to attach the rearmost payment slip with it. So, it may possible to attach it to the relieving letter.

Relieving Letter

Note: This letter will be useful to you! You can edit it, as your needs and requirements.

How UBS Can Help You With This?

UBS has a huge level of HR forms and letter data that can help every HRs, manager, and business to help with generating these kinds of forms and letters while onboarding to offboarding. Considering that you can easily understand relieving letter format from the blog and direct PDF of word copy in the HR toolkit.

Appoint a candidate

Alpesh Vaghasiya

Alpesh Vaghasiya

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