Top 10 HR Automation FAQs that you need to know | UBS
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A List Of The Top 10 HR Automation FAQs

November 4, 2022

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HR Automation

Without a correct HR department, every company faces messy management. The HR department is a vital part of any business. HR professionals try their best to satisfy the demand of the ever-evolving, digitally-driven work environment. However, there are several challenges you may face while considering HR processes.

From recruiting to the exit process, from deciding salary to payroll all should be taken care of by HR managers. There are various challenges that HR has got to overcome like identifying and hiring the perfect candidate, onboarding employees, conducting training, planning strategies, employee health, and benefits, accurate payroll, etc. This can be done with the help of an HR automation tool.

Remove Stress Of HR

What Is HR Automation?

“Digitizing And Automating All The Repetitive Tasks Of HR With The Help Of Technology Is Known As HR Automation.”

Automation in any industry aims to assist in managing tasks, enhance productivity and improve end results. This process helps to free up the HR team from tedious tasks. HR Automation system can bring back the team on target by eliminating daunting operations. 

HR personnel mostly includes juggling between sending and receiving emails, following different job applications, onboarding employees, and handling employee engagement.

Importance Of HR Automation

The motive for using HR automation software is to enhance the efficiency of the HR department in the company. Here are reasons you should implement HR automation at your company.

HR automation software

  • Save Time

Your time will be saved automatically when all tasks are done with automation. It saves lots of time in automating processes not only improves the productivity of HR. when all the tasks are done automatically it improves the efficiency of the full organization. One of the main benefits of using HR automation software is that it saves manual working time.

  • Centralized Data

Automated software is mostly cloud software. Using tools for data entry and record-keeping helps the HR department to raise categorize data and access all the files in one place. It helps to access data at any time from anywhere.

  • Reduced Errors

Manual work can cause errors like missing data, double entries, and wrong entries. These problems are solved by HR automation tools. HR automation helps the organization eliminate errors.

  • Enhanced Employee Experience

The productivity of employees increases when everyone is happy and their needs are fulfilled. Having an employee self-service portal can have simple concerns about their taxation, salary breakup, allowances, leave policies, and lots of other topics. HR automation helps during this by providing self-service portals for employees where they can request leave, check their leave balance, and obtain all other information.

  • High Data Security

HR software eliminates the matter of leaked data as all the documents are stored digitally in the cloud and ensures data security.

HR Automation Tools: 9 Reasons Your Business Needs Them

Top 10 FAQs On HR Automation

1. Why Should Automate HR Processes?

Automation in any industry is beneficial. Manual entry of different processes like leave management, attendance management, and payroll management can lead to errors or wrong entries. This will lead to the wrong calculation of payroll and also cause loss to the organization. So, automating HR processes eliminates errors and helps the smooth functioning of the organization.

2. Which HR Processes Can Be Automated?

From onboarding to offboarding all processes can be automated. This is a very common doubt that comes to mind before adopting HR software. Most HR processes are often automated. The recruitment process can be automated by using a management system. The automation system helps you with easy hiring, scheduling interviews, onboarding, etc. Processes like Attendance management, leave management, Payroll Process, Employee training management, Performance management, Task management, payroll management, etc. can be automated.

3. To Use HR Software Is Secure?

All data should be secure whether you use manual processes or automated HR software. So before you choose any process or software do the proper research before jumping to a conclusion and choosing software. Manually keeping employee data and documents can be misplaced or leaked. Therefore HR software is the best choice as it digitally stores all data in the cloud.

4. Can HR Software Be Easily Used?

Automation defines everything that will be done automatically. Of course, this process makes the process easy. It has a wide range of features that makes software easy to use. So check all the HR automation tools, if they suit your business and whether it is user-friendly and intuitive.

5. Can Any Type Of Business Use HR Software?

Every sized business can use HRMS software for seamless HR processes and systematic flow.

6. How To Recruit Candidates Using The Recruitment Management System?

Many software has ATS, and within this HR can easily get the recruitment management system. This can help companies to gather information by filtering the right candidate based on their experience and skill set. It filters them and schedules interviews.

Top 20 HR Software For All Size Businesses In India

7. What Types Of Expenses Can Be Managed By Expense Management Software?

Payroll or Expense management is the process of managing all payment-related tasks such as checking, verifying, and delivering employee expenses. Payroll or expense software simplifies the above problems of the finance team by automating most of the processes associated with expenses.

8. Can The HR Software Be Customized?

Yes. Automated software is customizable as well. As per your business requirement, you can get customized software. Just like the UBS you can get any module as per your requirements, only HR, PMS, chat, or payroll module software. Check whether the software is tailor-made for your requirements or not.

9. Do All Software Support, Remote Working?

HRMS software has different kinds of HR automation tools, they support remote working. Cloud-based, time-tracking features make remote working enable. Many organizations adopt remote or hybrid working, and that’s why this feature is very important. UBS has such tools that support remote also as hybrid work setups and ensures a systematic approach to all processes.

10. What Are Important Features That Cannot Be Missed In HR Software?

These important features to seem for before purchasing HR automation software are:

  • Fully automated
  •  Budget-friendly
  • Cloud-based
  • Chat boat support
  • Mobile app integration
  • Employee self-service portal
  • Support hybrid and remote work setup
  • High data security
  • Report and analytics

10 Key HR Metrics You Need to Measure HR Performance


Before going to any decision you need to understand your company’s needs, requirements, and features of the HR automation system. Whether you want some module or a suite of modules, you need to ask these questions yourself and the HR software service provider.

UBS provide fully automated software that can help HRs to simplify operation. It can fulfill all your requirements of your company. You can check the features, and benefits and book a demo for free!

Eliminate errors and simplify HR process


What Is HR Automation?

Automating all HR processes that eliminate manual and daunting process is HR automation.

What Can We Automate In HR?

Every process from onboarding to offboarding can be automated in HR.

Is HR Getting Automated?

Yes, by using automated HRMS software HR processes can be automated.

What Are The Challenges In HR Automation?

Expensive, Lack of scalability, compliance issues, and big scale management are the challenges you may face while HR automation.

Alpesh Vaghasiya

Alpesh Vaghasiya

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