Behavioral Warning Letter - Format, Definition, and Example
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Behavioral Warning Letter – Format, Definition, and Example

April 15, 2022
HR Toolkit

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Behavioral Warning Letter

Being an HR or the Manager of the organization, have you ever encountered an employee misbehaving with coworkers, clients, or the company officials? If Yes, then what did you do to resolve this issue?

When an employee in any organization behaves in an unprofessional manner, you must write him a formal behavioral warning letter. The primary goal of this letter is to inform the employee that his or her behavior at work is unacceptable. The letter should clearly state the employee’s responsibilities as well as the consequences of such irresponsible action.

However, if you don’t know how to write a formal warning letter for behavioral issues, this blog will detail everything from the meaning, format, and example.

Let’s get started!!

What is a Behavioral Warning Letter?

A Behavioral Warning Letter for Behavioral issues is a document sent to an employee to inform them that they have broken company policy. Its goal is to notify an employee of their misbehavior in the organization, as well as the consequences of their actions.

If an employee continues to break company policies after receiving a verbal warning, a written notice is issued to safeguard the organization from future problems.

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An employee warning letter (Behavioral Warning Letter Format) should include the following points:

  • Name of the employee, job title, and ID
  • The name of the team manager, the name of the company, and the name of the HR Manager.
  • Details of the misconduct
  • All the affected or the involved parties
  • The behavioral guideline that the employee was unable to follow
  • Corrective measures to improve the behavior
  • Employee comments, whether a meeting is required, both parties’ signatures, and the date of a follow-up assessment.

The behavioral warning letter is not your typical letter sent to an employee. It’s the document that isn’t used until the employee makes a major error. The letter should say that if the employee’s bad behavior persists despite the warning, the company has the authority to terminate the employee’s employment. Although the employee can be admonished verbally, a written warning has more impact.

Attendance Warning Letter – Find the Latest Format and Example

A formal warning should be included at the outset of the letter, as well as the fact that multiple verbal warnings have previously been provided.

Behavioral Warning Letter

Note: This letter will be useful to you! You can edit it, as your needs and requirements.

Behavioral Warning Letter Format

Behavioral Warning Letter Format

Behavioral Warning Letter Example

Behavioral Warning Letter Example


You might encounter various behavioral misconducts happening in your organization. Being an authorized person, writing the letters every time a candidate misbehaves with someone is a bit time-consuming. Our HRMS software has an HR toolkit that contains several ready-to-use HR letters that you can use with just one click. Also, there is a live edit feature using which you can even save time by avoiding downloading the letters. You can just click the live edit button and the letter is ready to be customized as per your requirement. 

Ultimate Business Systems is an HRMS software that helps SMEs generate customizable HR letters like relieving letters, offer letters, appointment letters, warning letters, and more. That’s not it, UBS also is a Payroll Software along with the PMS and chat feature that helps businesses smoothly run and manage their business operations. Still, don’t just take the words, book the live demo for free and experience the best ever HRMS experience.

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Alpesh Vaghasiya

Alpesh Vaghasiya

The founder & CEO of Ultimate Business Systems Pvt. Ltd. (UBS), I'm on a mission to help small and medium-sized companies to grow to the next level of accomplishments. With a distinctive knowledge of authentic strategies and team-leading skills, my mission has always been to grow businesses digitally. The core mission of UBS is Connecting people, Optimizing the process, Enhancing performance.

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