Whether You are a Hiring Manager of a multinational company, recruiter, or HR personnel, or you are the admin managing all the HR operations in a company, you may need to write a letter of appointment when you hire a candidate for your organization.
Do you want to know what it actually is?
An appointment letter is the formal document provided by a company whenever a candidate gets selected for a particular position. Usually, it is the duty of the HR department to handle this kind of work. If you are new to this industry and do not know how to write one, you are at the right place.
Here we will discuss what an Appointment Letter actually is, the steps to writing one, and give you the access to a well-written appointment letter in word format. Also, we provide easy-to-use word and PDF templates, and what’s more exciting is that we will also provide a live editing link for smoother editing of the letters for your employees. Ultimate Business Systems(UBS) is the number one HRMS software platform that provides this live editing feature for all the necessary HRMS letters.
The Appointment Letter is the very first piece of document handed over to the candidate who has gone through the interview and got selected for the position. This is basically a confirmation that the candidate has been appointed for the following position. This is a formal letter issued to the candidate by the organization he has been selected in.
The letter will have the name of the candidate, company name, designation, and the date of appointment. If you want to know more about the letter of appointment or download the readymade appointment letter, click here.
A letter of Appointment is a very crucial document for both the employee and the employer. This letter contains the complete roles and responsibilities of the job and the company’s expectations of the employee.
The appointment Letter contains the detailed terms and conditions and acts as an employment contract. It is signed by both parties and both get a copy of this document. The employee should carefully read this letter as it has all the necessary details like salary, job title, roles, responsibilities, etc.
Also, this letter can be used in the Court of Law in case of any discrepancies in the future. This blog will give you access to a private company appointment letter format for free.
Now that we know what this letter actually is, let’s have a look at how do you write a letter. Following the below points, you can write a perfect letter for your company.
Below you can see the simple appointment letter format in word.
This letter would provide a kind of documentary assurance to the employees that they have been selected by the company and would also help them claim their benefits and rights. The employer would need to mention all the necessary details in the letter as mentioned above.
Ultimate Business Systems(UBS) is a complete solution for the HRMS software that helps businesses generate appointment letters and other HR-related letters like offer letters, appraisal letters, relieving letters, etc. Not only this, but we also provide our clients with the live editing feature that allows the users to edit the HR letters according to their requirements.
UBS is a one-stop solution for HRMS software in India including payroll management, HR letter generation, employee onboarding, and more. Get in touch to book a live demo of our software.