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All in one Business Management Software

All In One Business management software-4
September 28, 2021
Ultimate Business Suite

History

The first digital computer was developed in 1941. Computers made daily work easy. The regular development processes enabled the conceptualization of software products, a process that was initiated in 1943. Software development became very common for young generations by the year 1955. CUC (Computer Usage Company) was the first company to sell computer software separately from computers. 

With years passing by, computers became an integral part of business companies, industries to handle business operations. Automatic Data Processing (ADP) became the first company to use computers for payroll processing in organizations. 

Evolution

Technologies started to grow with time significantly by the end of the 1980s. The technical surge was such that by the end of 1990 almost every organization was computer-based. In the year 1993, the first web browser came to the market and took the technology standards to further levels. Also in the same year PDF services were introduced that made things easier with the options of sharing easily regardless of the operating system. 

Cloud computing soon became a big term after Google’s CEO used it in a conference then. Later in the year. Amazon launched web services which are now a prominent part of companies to store data and manage databases. 

In 2012, Oracle launched ‘Software as a Service’, commonly known as SaaS. From here a new era of all-in-one business software started to be seen in the market. 

Before going more in-depth, first, let’s take a look at what SaaS is. 

SaaS – Software as a Service

SaaS is a software licensing and delivery model in which software is licensed on a subscription basis and is hosted centrally. SaaS started to grow by providing high-end services that offered computing power and database storage back in the 1960s. 

In the year 1990 internet services became stable that helped centralized computing also known as Application Service Providers (ASP). 

SaaS came to the market a long ago but in the year 2012, SaaS vendors were able to develop their own software and SaaS became prominent in the technology field. 

What are the features an all-in-one business software offers? 

All-in-one business software means a software solution that can cater to multiple business challenges an organization faces. By having an all-in-one business software, the organization gets benefited in multiple areas like HR tasks, Project related tasks. Also, it saves time and enhances employee performance & productivity. 

Key features of all-in-one business software

Human Resource Management

The software must come with a Human Resource Management System (HRMS) service that reduces the daily routine tasks of an HR. HRMS offers services like payroll management, leave management, attendance management that handles the daily routine tasks of HRs within an automated system. Automated systems are always beneficial as they are less time-consuming and offer high productivity. 

Project Management

All-in-one business software must also include a Project Management System (PMS) solution that enhances employee performances and streamlines all the issues related to managing projects in the organization. A PMS solution offers a Task list, Project timesheet, task timer widget, task/subtask customization, team project discussion window, and many more to the employees. In a PMS, the performance of employees improves significantly and projects can be delivered on time to clients. 

Chatting App

A chatting app for an organization is the new modern way of enhancing the communication between employees and an all-in-one business software shouldn’t lack this feature. Chatting applications for different organizations come with special features like creation of public/private channels, Mentions, channel search, media & file sharing with ease, bulk mark as read, self chat (To store your own thoughts), customizable display modes, etc which is convenient for all the employees to use the application. 

Inventory Management

Managing inventory becomes necessary when the organization is large. This is the most valuable asset of any organization and an all-in-one business software must offer an inventory management system to organize & manage the storage of stocks, controlling the amount of product for sale, and order fulfillment in a proper way. 

CRM & Sales software solution

The all-in-one business software shouldn’t forget about CRM & sales management as it is also an essential part of an organization. It should offer features like sales funnel & marketing automation, detailed sales tracking, instant revenue assessment, etc to have a fully organized & balanced automated sales system in the organization. 

The above-mentioned points are some of the necessary features an all-in-one business software must provide. 

Now let’s look at some of the advantages of all-in-one business software. 

Advantages of All in one Business Software: 

Reduced operational costs by automating routine tasks

Opting for an all-in-one business software or a digital working environment reduces almost every kind of operational cost associated with multiple business software for an organization. You don’t have to keep stacking up all the processes parallelly, you don’t have to waste time looking for different software for different tasks. It reduces operational costs significantly by automating the daily routine tasks in one single software. 

As you move from multiple complicated workflows to one single automated workflow, business processes will be streamlined and money can be saved. The security layers will definitely increase and data can be recovered with an automated workflow.

Efficiency & productivity of employees

With an all-in-one business software, you can manage employee workflows easily. Hence the efficiency of employees will increase and productivity will also grow exponentially. 

Imagine working on an attendance management system in one software, payroll in other software, task management in another software. The time it will require to manage all the above three software is already so vast. It also becomes tiresome work at times for managers. So, in order to have transparency and an organized management system all-in-one business software is the way to go. It makes daily work easier and improves the productivity and efficiency of employees. 

Business operations and accounts

Ever wondered how organized business operations can be with the use of an all-in-one business software? 

All-in-one business software will not only boost the company’s operations and workflows but also make an impact while acquiring new customers/clients. While introducing your products and services, an all-in-one business software will definitely catch the user. If you require separate software to introduce different products/services it will be time-consuming and may create a bad impression firsthand. 

In the accounts section, all-in-one business software is a must. Managing large calculations, maths, and statistics over multiple software can be tiresome. If everything can be managed in one single app imagine how helpful, less time-consuming, and beneficial it would be for your organization. 

Replaces paper-based processes

Paper-based processes and workflows are long gone now. We are in an advanced world that prioritizes paperless workflows. With all-in-one business software paper-based processes can be removed easily. Starting from Project Management System (PMS) to Human Resource Management Software (HRMS), it streamlines all the business operations in one single software. 

How to choose all-in-one business software? 

Getting Started

You should look for whether the vendor is having experience or not. The vendor must have proven experience in working with bigger brands on their multiple repetitive projects. Working with bigger brands on their multiple projects proves the software company is capable of handling a large audience and is providing advanced software on a regular basis by sticking with the latest trends. 

There are some other key areas that also require special attention. 

Let’s look at those.  

Customizable Tools

Customizable Tools are a must in today’s web-based software service technology to modify specific business uses. In an all-in-one business software, the customer should be able to customize the user interface & setting to change the look of the program and modify specific areas. Some optional business features and functions should also be turned off and on when needed. 

Choose a SaaS system that provides the customized app solution from top to bottom for each client. Customizable tools offer far more flexibility for an average company.

You should have full access to customize the following things:

  • Shift rules, 
  • Leave rules, 
  • Income Tax declaration rules, 
  • and should be able to create salary structures. 

The salary structure must provide higher values to your organization’s functioning alongside the permission to upload company policies that can be accessed by all employees. 

Flexible Infrastructure

The usage of SaaS applications is uncertain and unpredictable. The architecture or framework used in these applications has the ability to stretch or reduce the resources when required. In today’s era, SaaS applications are designed in a constructive way that identifies the behavior of the infrastructure. It monitors how many and what kind of agents are present in the main resources and gives knowledge about the respective management servers for the accessibility of resources. 

In most cases, privacy & policies procedures are built as a part of the core architecture to have flexible infrastructure resources. Microarchitecture-based SaaS applications can be one of those examples. 

Security & Privacy

In SaaS applications, the risks of cybersecurity and data breach are different from those associated with general day-to-day used software. In traditional software, eliminating code-based vulnerabilities depends on the developers, while the user is responsible for accessing the software on a secure network. This results in the security being more dependent on third-party cloud providers. 

Despite the rapid execution of fully functional cloud-based models for software products, organizations still show reservations about SaaS products regarding security and privacy. 

Automated Solution

The users should access the SaaS applications on a regular basis, which means authorizing the user to the automated processes when services are required to be automated. Generally, B2B/B2C customers use SaaS applications, and this requirement demands creating companies/users just by invoking web services and providing the access credentials. Cloud Service platforms can automate this procedure to provide access to SaaS applications on-demand basis. 

Another necessary feature is the de-provisioning ability, i.e. invalidate the access from the user/organizations whenever the customer decides not to use the software as a Service application. 

One-time Sign-in

Companies should have a single identity recognition system instead of a bunch of systems that increase the expenses and produce less productive work. A single identity system to authenticate various systems for users are more beneficial. Also, organizations must set a single page to provide login credentials that grant permission to access all software as a Service application in the future from one device. So, SaaS applications should be easily integrated. The importance of a single sign-in option is a huge benefit for every user. SaaS applications must provide a one-time sign-in option for users. 

Software as a Service application uses various different kinds of technologies & methods to enable the one-time sign-in option. Another important factor associated with SaaS applications is they are multi-level; each level authenticates against their own identity & access management system.

Conclusion

All-in-one business software has been a new trend in this modern technology prior world. Even Small & Medium-sized enterprises want to go with an automated system that is secured and boosts productivity. Looking at the success rate of SaaS applications over the last couple of years it can be said that the number of SaaS companies will increase significantly in the coming years. 

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Alpesh Vaghasiya

Alpesh Vaghasiya

The founder & CEO of Ultimate Business System Pvt. Ltd. (UBS), I'm on a mission to help small and medium-sized companies to grow to the next level of accomplishments. With a distinctive knowledge of authentic strategies and team-leading skills, my mission has always been to grow businesses digitally. The core mission of UBS is Connecting people, Optimizing the process, Enhancing performance.

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