Basics of Payroll Software - Generation, Types And Components
UBS App is now Superworks

- don't miss our newly launched products!

Blog Details

Connecting People. Optimizing Process. Enhancing Perfomance.

Basics of Payroll Software – Types And Components

Payroll Software Types And Components
November 16, 2021

Managing payroll can sometimes be a little hectic. If you are wondering to buy a payroll software to manage your employee salary and its maintenance, you must research for the same. Here is a brief on the Basics Of Payroll Software – Generation, Types, And Components. We can help you manage your company effectively. It will reduce the time spent on manual processes and give your HR an opportunity to work on employee engagement.

What Is Payroll?

When we start with the basic study of the term payroll let’s understand that it is associated with several different prospects. Out of these, one of the most important ones is the calculation and organization of the earnings of employees of your company. 

Payroll processing is basically a process that includes a certain number of tasks starting from onboarding to establishing and discussing payment policies. It also includes gathering different payment options, calculating and verifying payout, processing salary, and distributing payslips. Moreover, tax filing and accounting are also included in payroll management.

What Is Payroll In HR Software?

When it comes to HR software, payroll is used to manage your employee’s financial records. It is simple and works in an automated fashion. The payroll management system in HR software manages employees’ salaries, deductions, other conveyances, overtime, bonuses, and payslip management.

A Payroll system with HR software eases the hassle of managing vast data of incoming and outgoing employees. It helps you keep track of the billable hours. As the employee work hours are easily tracked you can streamline the payroll-related operation. Moreover, it enables the administrator to pay salary on time and make sure no calculation mistakes are made. 

What Are The Different Types Of Payroll Processes?

Apart from maintaining a basic record of the salary given to your employees, there is a comprehensive system needed in a company. Each and every business needs to have in place a well-managed payroll system. Here are different types of payroll management ways you can look up to.

Outsourcing Payroll

An outsourced payroll system is one of the options being discovered by various industries as they look forward to a team of experienced payroll professionals. This payroll management system gives you access to the latest technologies. It puts all your processes in the hands of some well-trained professionals. Most of the outsourced payroll systems offer more than standard payrolls like a time clock, attendance management, and disbursement. Moreover, it can also be used in any large or small company.

Is it a good idea to outsource payroll services?

If you’re still undecided on the pros and cons of outsourcing a payroll management system in your sonny, you need to ask these questions to yourself.

  • How much time is manual payroll processing taking away from really strategic initiatives you need to take in the company?
  • Is your organization experiencing growth?
  • Do you have a designated way of tracking employee time and attendance?
  • What is your way of handling Payroll related compliances?
  • Do the risks of outsourcing payroll services outweigh the benefits?

There is a lot to think about when considering payroll outsourcing. You are partnering with a provider that offers payroll management outsourcing services. It may add great value to your company or can risk your compliance. Consider answering the above question thoroughly before you make a decision on payroll outsourcing for your organization.

In-House Payroll Management

Using Payroll software is one of the common solutions for businesses. It’s most suitable for managing data with new ages and reporting complaints with the employees. It is a task full of dedication. If you’re looking to do it manually, you need to have proper training in payroll practices and modern reporting functions. In short, the members should also initiate proper training and detailed oriented work. If you don’t comply with the laws, it can result in a hefty fine.

Some of the benefits of using in-house Payroll Management Software are:

  • Operating on your timing and creating different meeting deadlines. And you can do this during your regular business hours only.
  • Correcting errors quickly and easily all by yourself. You can do all the editing or processing changes instantly, rather than waiting for a third party to correct employee errors.
  • Controlling costs of the payroll generation. You can start paying more to your employees rather than spending money on outsourcing. It can help some companies control their budget.
  • Accommodating special requests such as custom reports or one-time deductions is made easier with an in-house payroll management system.

Software Managed Payroll System

These are not widely used payroll Software, however with technology advancing, you’ll see that they are gaining popularity slowly. Many software and online portals are available for you to manage your payroll without going through the tedious process of calculating anything manually. You simply need to add the details and then the software will keep maintaining the salary slips for you.

What are the components of Payroll Software?

As we discussed above, the flow of different processes included in the payroll management system, we must take into consideration that there are different components in payroll processing. The monthly disbursement of salary and employee wages depends on their components. Between the gross salary and the net salary, these collectible components are absolutely necessary. 

Here are some components of payroll software:

  • CTC
  • Basic Salary
  • Gross Salary
  • Take-Home Salary
  • Dearness Allowances
  • Other Allowances
  • Deductions
  • Reimbursement

To know more about the component in detail, click on the link below:

Stepwise Guide To Payroll Software For Small Business


As we understand the basics of the payroll management system, you need to understand how effective it can make your business. Get UBS HRMS for your business and see how amazing the payroll process can be!

Subscribe to Get Updates

Stay Up To Date With Business Growth Tips And Tricks With UBS

Start Chat

Share this story

Alpesh Vaghasiya

Alpesh Vaghasiya

The founder & CEO of Ultimate Business Systems Pvt. Ltd. (UBS), I'm on a mission to help small and medium-sized companies to grow to the next level of accomplishments. With a distinctive knowledge of authentic strategies and team-leading skills, my mission has always been to grow businesses digitally. The core mission of UBS is Connecting people, Optimizing the process, Enhancing performance.

Tags Cloud

Any Query? Reach Out To Us.

We are here to help you find a solution that suits your business need.

Watch a Demo

Get a visual representation of how we work!

Schedule Demo
Get in Touch

Our sales expert is just one call away to meet your needs.

Get In Touch
Start Chat

Have a question?
Chat with Us

Start Chat

Struggling with accurate and timely employee payroll?

Ensure 0% manual payroll errors with UBS.

HR Toolkit

Interested in automated payroll? A free product demo is just a click away!!