Job Application Letter - Format, Meaning, Writing Tips, and Sample
UBS App is now   Superworks  

  - don't miss our newly launched products!  

Know more

Job Application Letter – Format, Meaning, Writing Tips, and Sample

March 25, 2022
HR Toolkit
Job Application Letter

Are you  looking for a new job? Or already have seen job ad? However, you don’t like hunting for new jobs, surfing different job listing portals looking for a perfect job that matches your skillset. Job hunting demands continuous spiffing of your resume, preparation for a grilling interview. But, none of this is fun.

One of the most challenging parts of finding a new job is to write the best application letter for job vacancy. You may need to write an effective Job Application in order to inform the employer about your interest in the open job position.

However the question is, What is an application letter, what is the letter of application definition and how to write an application letter for a job. In this blog, we will discuss what is a job application letter with examples, tips, simple job application letter format, and more.

Let’s get started!!

What is an Application Letter?

A job application letter is simply a comprehensive pitch designed to show a potential employer that you are qualified for the position for which you are applying. Its how you can define application letter. These kind of cover letters will showcase your qualifications, skills, experience, and achievements in addition to expressing your interest in the job. It will demonstrate why you are the ideal candidate for the job and persuade the recruiter to invite you for an interview. Overall, a well-written application will paint a positive picture of you as a person and a professional, and employers will be impressed.

Want to Enhance your HR Processes Get In depth Solution Now

How do I Write a Job Application Letter?

You must express your interest in the open position and explain why you are the best candidate for the job in order to write a well written cover letter. You’ll need to list your educational qualifications as well as your professional talents and expertise. To produce an appealing letter that will persuade a hiring manager to consider you, follow these steps:

1. Read the Job Advertisement Properly

Once you’ve read the job description properly, make a note of the requirements of the company and compare those requirements with your qualification, skills, and experience. Underline the keywords in the job advertisement and include those in your job application letter to bring to the notice of the employer that you’ve read the job application details properly. One good idea is to learn about their company and mention your knowledge about their business.

2. Review Letter Formats Used by Professionals

Reviewing professional letter formats will help you understand the ones that are accepted in the industry and adapt one of those for solving your purpose. For example, you may use left alignment with single spacing and professional fonts with 10 to 12 points. This will help you give a clean and professional look to your letter of application. Try to keep your generic cover letter short and to the point.

3. Write a clear headline

In the paper copy of your letter to some company’s employer, include a heading with your name, address, email, phone number, and the date. You can even include the name of the recruiter, the company, and its physical address. If you are applying via email it is not necessary to mention the header with your personal information. In case you want the employer to have this information, you can mention that below your signature.

4. Address to the Right Person

Determine the recruiter or hiring manager’s name and address your letter to them. “Hello, Mr./Mrs./Ms.” or “Dear Mr./Mrs./Ms.” could be written after their surname. Use “To the Hiring Manager” or “Sir/Madame” if you are unable to find names. Always maintain a professional demeanour. Addressing the appropriate individual by name or title and maintaining a professional and respectful demeanour can help to capture their attention and encourage them to continue reading.

5. Start by Expressing Interest

At the beginning of the letter, mention your professional title, the position you want to apply for, and the place where you read the job advertisement. Following this, in the same paragraph, you can also mention your qualification, skillset, and experience.

6. Describe Why You are Eligible for the Job

Further, you can elaborate on your skills and experience to convince the employer on how these will help you fulfil their job requirements. You can also mention the projects that you’ve worked on that had similar responsibilities. This will help the recruiter to assess your capabilities as required for the job position without referring to a separate resume.

7. Highlight your Attributes

To stress your eligibility, you can further talk about some of your personal traits that could be useful for the job position. For instance, you can talk about your outgoing personality which makes it easy for you to mix up well with different groups of people.

8. Thank the Employer in the End

Thanking the recruiter for taking the time to read your job application letter is just good manners. In a respectful, professional tone, express your gratitude. “I look forward to hearing from you,” you can write at the end of the letter, followed by “Sincerely” or “Best Regards,” and your entire name below that.

This was the important information one must know about the Job cover Letter. Now, let’s see the formal letter for job application format and the Example. Follow to know the same. 

Appointment Letter – Meaning, Format, & Example

Application Letter

Note: This letter will be useful to you! You can edit it, as your needs and requirements.

Job Application Letter Format

Job Application Letter Format

Job Application Letter Example

Job Application Letter Example

Write a Clear and Concise Job Application Letter

We hope that the discussion about the job application letter provided above has been helpful in assisting you in the process of applying for a job at your desired company. Begin preparing a cover letter as soon as possible to improve your chances of making it to the interview stage. You can download the job application letter template word that corresponds to your level and desired career field at Ultimate Business System. Being the number one HRMS Software in India offering the live edit feature, you can also take advantage of the amazing feature for the easy to create application letters.

Closing Paragraph,

Recruiters might take advantage of our HRMS software as we not only provide the cover letter templates, but also other HRMS letters like offer letters, appointment letters, appraisal letters, and more. Also, employ other supporting tools like PMS, chat, and payroll to make your business management easier. Automate your HR and personnel management processes. Streamline your administrative tasks by collaborating with Ultimate Business Systems.

As an HR you want to save 50 of the time2

Alpesh Vaghasiya

Alpesh Vaghasiya

The founder & CEO of Ultimate Business Systems Pvt. Ltd. (UBS), I'm on a mission to help small and medium-sized companies to grow to the next level of accomplishments. With a distinctive knowledge of authentic strategies and team-leading skills, my mission has always been to grow businesses digitally. The core mission of UBS is Connecting people, Optimizing the process, Enhancing performance.

Any Query? Reach Out To Us.

We are here to help you find a solution that suits your business need.

Watch a Demo

Get a visual representation of how we work!

Schedule Demo
Get in Touch

Our sales expert is just one call away to meet your needs.

Get In Touch
Start Chat

Have a question?
Chat with Us

Start Chat

Update your HR Library with 300+ Customized HR Documents.

Transform your HR with HRMS and Payroll Software

HR Toolkit

To get access to Free Documents, fill in the details below: