A company operating with different branches in different areas or cities often needs to transfer their employees from one branch to another. The reason being, redundancy of an employee in one branch, employee’s skills are no longer relevant to the branch. When a company needs to transfer an employee, a letter is written to inform them about the same which is known as a Branch Transfer Letter.
However, what is a branch transfer? If you want to know about the same, this blog will detail everything from definition to format and examples. Read further to know more.
A letter for branch transfer is a kind of formal communication between an employer and the employee. This letter acts as a way of informing the company’s decision to the employee who is being transferred to another branch.
Oftentimes employees accept the decision happily but many employees have serious issues with it. This letter should address the problems of the employees and then after their solution.
The branch transfer letter includes information such as perks of the transfer, date of joining, and other relevant paperwork. It is very important to keep a note that this letter does not include all the information but must include all the necessary information.
These types of transfer letters are written to the employees who are being transferred from one branch of the organization to another. The letters’ purpose goes above simple professional kindness.
The transfer letter contains the ground rules of transfer for both the employees and the employer.
For successful employee relocations, the motive and purpose for giving transfer letters are crucial.
This paper’s purpose includes the following:
Whether the transfer is done by the employer or is due to the mutual agreement between the employer and the employee, it provides a written physical document of employee transfer from one branch to another.
Some of the common situations that require an employer to write this letter are as follows:
The moment you start writing the letter, inform employees that they are being transferred to another branch. Also, mention the location and date of joining the new branch. Specify the name of the management member who has taken the decision. For example, sometimes the HoD takes the decision of transfer.
With the help of the decision maker, the employee will be able to contact the concerned person if he/she wants to know some more information about the transfer.
The employee should be informed of the reason for the transfer as this is the very first question he might ask.
Since this letter is meant to provide information, the employer should provide the date from which he won’t be working in the current branch.
The employer should tell the employee what perks he/she will be availed in the new branch. This is important to mention because some employees feel insecure about a change in their workplace location.
Transferring an employee to a new location creates so many problems for the employees like they face difficulty in adjusting to a new environment. The employer who has decided to transfer the employee to the new location should offer assistance to the employee considering their problems and ask him/her to contact them when in need.
Just like the other HR letters or professional letters, this letter should also be closed with a positive note. The employer can wish the employee the best of luck for shifting to the new location.
If you are a company looking for an easy alternative of writing these letters repeatedly, UBS HRMS Software is the right place where you can land.
UBS is the only platform to offer all HR letters with a live edit option, allowing you to make changes in real time and generate letters without having to download them.
Letters such as transfer letters, offer letters, application letters, relieving letters, and more are available from us. What’s more, we offer multiple templates for each letter, allowing you to select the one that best suits your needs.
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