9 Benefits of Web Based Employee Leave Management System | UBS
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9 Benefits of Web Based Employee Leave Management System

June 9, 2022
Leave Management
Employee Leave Management System

There’s no denying that managing your employee leave management can be challenging and confusing. There are many questions to ask … 

Has Julie approved Rahul’s request for leave? 

Does Ronit still have excess leaves? 

Can someone cover for Meera when she is on leave? 

But no need to worry about it because Managing employee attendance has become easier as technology has advanced. 

The processing of leave applications and the recording of employee working hours is now totally automated.

Moreover, the information is accessible 24/7 for real-time viewing and is designed to allow for speedy payroll processing. 

So, take advantage of the employee Leave Management System to enhance employee productivity.

Online Leave Management System

What is a Leave Management System?

The Online Leave Management System automates every step of the leave management procedure for an employee while preserving functionality.

It’s a centralized program or system that manages all of an employee’s vacation and leave requests. It streamlines the process and saves both the company and the employee significant time.

It’s a web platform that lets employees request leave, check their leave status, and view their leave amount, leave type, and other details from any platform and location.

Why is the Employee Leave Management System important?

When it comes to enforcing a leave policy at work, an employee leave management system is crucial. It aids in record-keeping, allowing businesses to offer benefits such as paid time off.

The modern-day leave management system like UBS keeps employees leave the information on their mobile screens, so they can view their leave balance and entitlements at any time.

These systems can also help companies stay compliant and get a comprehensive view of employee attendance and leave trends.

In essence, a leave management system can assist you in taking remedial or preventative actions as necessary. 

Additionally, the employee leave management system aids in the prevention of revenue leaks. Companies may end up paying for absences if their leave records aren’t kept up to date.

It also aids in resolving employee-employer conflicts, which benefits the brand’s image.

It is critical to ensure that employees on leave do not become a source of business losses in order for the business to run smoothly. The most effective approach to accomplish this is to use the UBS HRMS to approve or reject a leave after assessing the effects on the job.

Benefits of Using an Employee Leave Management System

Benefits of Using a employee Leave Management System

The primary goal of the leave management system is to help the firm rather than to avoid complications. In fact, there are at least 9 advantages to using a leave management system at work.

To keep things simple, here’s the list:

  • Elimination of Manual, Paper-Based Processes
  • Real-Time Leave Monitoring
  • Configurable Fields (Leave Type, Policy, Holiday List)
  • No data loss
  • Enhanced Capability of Workforce Management Systems
  • Automated Notifications for More Efficient Leave Management
  • Ensures legal compliance
  • Admin operation
  • Promotes the company’s values

See below for more information!

Benefits of Using a Leave Management System

  • Elimination of Manual, Paper-Based Process

The minimization of boring and repetitive work is one of the advantages of employing digital tools.

An online leave management system provides integration and automation, reducing the quantity of paperwork dramatically.

The paperwork for leave management is inconvenient and harmful to the environment. Employees despise printing and filling out forms, while employers despise keeping track of such files.

When you have an employee leave management system at work, you may finish the complete process of leave application to approval with just a few clicks.

  •  Real-Time Leave Monitoring

Because of the real-time resource availability information, the platform allows heads of departments and the HR team to make swift decisions.

Biometric data provides a complete picture of employees at work on that particular day. As a result, it is easier to allocate resources for projects with a short deadline.

  • Configurable Fields (Leave Type, Policy, Holiday List)

Policies and processes differ from one company to the next. Perhaps you need something a little different than a rigid employee leave management system with a “one size fits all” approach.

You should look for software that allows your employees to customize the fields to match the policies of your company.

  • No Data Loss

Accidents can’t be avoided. Physical records and digital offline records are also vulnerable to threats.

There is always the possibility of hardware failures or breakdowns, which could result in substantial time and income loss.

But no need to worry about it, cause….

Your data will always be safe in the cloud using employee leave management software. Even if all of your gadgets are destroyed, the data can still be accessed using any computer.

  • Workforce Management Systems with Increased Capability

Employee leaves data can be synchronized with other essential areas of workforce management through seamless connections with a current payroll, enterprise resource planning, or HRMS system. 

For Instance, Instead of manually calculating payroll, you can have your leave data flow automatically into your payroll system, resulting in more sensible comments each pay week.

  • Automated Notifications for More Efficient Leave Management

Notifications can be customized to notify you when employees request time off, when pleas are approved, and when workers are approaching their time off limitations.

You may also set up the program to notify managers when a new request has to be addressed. 

You may address requests and take swift action when there are exceptions that require immediate attention, rather than letting them fall through the gaps or waiting too long for a response.

Human Resource Management Software – All You Need to Know

  •  Ensures legal compliance

Set explicit criteria and constraints for each leave, and make sure your employees are familiar with them before they begin working for you.

Declare the appropriate guidelines for the leave as well as the procedure that must be followed.

There will be a loophole if you don’t mention the circumstances for each leave. Later on, these omissions generate severe problems.

  • Admin operation

The system administrator may handle all of the tedious duties quickly and easily with the online-based, dedicated tool developed to control the leaves. Adding or removing users can be done automatically and with little to no effort.

Administrators can also create or remove groups of employees based on the sort of contract they have, the project they work on, or any other aspect they deem important.

Administrative access to the system is a valuable tool that should not be overlooked.

  • Promotes the company’s values

Last but not least, transparency and compliance allow all employees to feel trusted, regardless of their role. From there, other values can be derived.

Without clarity, the company will be nothing more than a group of people collaborating for the sake of making money.


You can lose a lot of money if you don’t handle your leave properly. It has an impact on not only personnel performance and morale but also project outcomes. This is why having an online employee leave management system that can help enhance accuracy and create organizational discipline is critical. Aside from that, the employee leave management system provides openness and visibility into the availability of employees.

Alpesh Vaghasiya

Alpesh Vaghasiya

The founder & CEO of Ultimate Business Systems Pvt. Ltd. (UBS), I'm on a mission to help small and medium-sized companies to grow to the next level of accomplishments. With a distinctive knowledge of authentic strategies and team-leading skills, my mission has always been to grow businesses digitally. The core mission of UBS is Connecting people, Optimizing the process, Enhancing performance.

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