It is important for you to know how to write a temporary employment offer letter when hiring the correct personnel for a non-permanent job role. Whether you are an HR or the manager of a company, writing an effective letter will have a direct impact on the success of your recruitment.
Writing an impactful temporary employment offer letter is a skill that you need to learn to hire temporary employees. In this blog, we will discuss everything about this letter from its meaning to format and examples. Read further to know more.
The letter for temporary employment offers is written to the person who is being hired to work in an organization for a specific period of time. It is not an employment contract but rather is a document containing the roles and responsibilities that the employee would perform if he/she accepts the temporary offer.
These kinds of letters are particularly used by the organizations that need an extra workforce to be put into a project but do not expect them to be the permanent employees of the company. Unlike the permanent employment contract, the employees who accept the temporary employment offer can be let go from their position at any time with no strong reason or notice. This is the way companies flexibly increase the workforce and can even downsize whenever required.
There are a lot of reasons why companies hire temporary employees, however, one of the most important benefits is, it gives employers the opportunity to test new employees. The other benefits include the following:
There are several reasons why a company chooses to hire temporary employees rather than permanent ones. Read further to know the reasons:
Adding the company’s official letterhead that must include a high-resolution logo. This reassures the candidate that the offer is genuine and a serious one. The offer letters header part should also include information such as the date, candidate’s first name and last name, and also the full address.
The best way to greet the recipient of the letter is to start with “Dear” followed by their full name. After this introduction, congratulate the candidate for getting selected for the temporary job role. Also, express your gratitude towards the professional collaboration with your organization.
After the introductory part is done, clearly mention the job title that the potential candidate would have. Mention that the employment is temporary and also inform them about the start date and end date of employment. If your company has the at-will clause, mention in the letter that both the employee and the employer can terminate the employment at any time with no prior notice.
The next part of the letter should include the necessary details regarding the nature of the job, exact schedule, roles and responsibilities, and their reporting managers. Also, mention the information about the working hours, break time, overtime benefits, and more.
After clearly explaining to them the roles and responsibilities and work schedules, you must make them aware of what exactly the job role offers them. This includes base monthly pay, paid leaves per month, and other company benefits such as free meals, discounts when buying a company’s product or service, or anything else that could be considered a benefit.
You should end the temporary employment offer letter by mentioning that you expect the potential candidate to respond to the letter by a specific date. You also must provide your contact details with an invitation to contact you if they have any queries regarding the offer. Your letter should show your enthusiasm for the collaboration with the personnel.
Include a formal salutation at the end. This includes your full name and your position in the company and the signature at the end.
Above are the steps to write a formal temporary employment offer letter. Doesn’t it seem to be a very hectic job to follow all the steps every time you write a letter for an employee? UBS HRMS Software India has a solution for you. Customized well-written offer letters that can help you reduce your recurring tasks.
However, below is the letter format that will help you write an efficient temporary employment letter.
A temporary employee should never be viewed as a company’s permanent employee. Using this letter template, you will address the candidate formally and inform him of his temporary employment with the organization.
You will be in charge of supplying details regarding the joining date and time. You will inform him of the company’s expectations for the temporary position. You’ll mention providing further assistance during the project.
This sample Temporary Employment Offer Letter includes techniques for grabbing the interest of your reader. It is written by HR specialists, is well-structured, and is simple to navigate.
At UBS – India’s Leading HRMS Software you can get access to the most popular HR letter templates that match your requirements.
Right now, you may download a sample Temporary Employment letter template.
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