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Temporary Employment Offer Letter – Format, Meaning, Steps, Examples, and More

June 20, 2022
HR Toolkit
Temporary Employment Letter

It is important for you to know how to write a temporary employment offer letter when hiring the correct personnel for a non-permanent job role. Whether you are an HR or the manager of a company, writing an effective letter will have a direct impact on the success of your recruitment.

Writing an impactful temporary employment offer letter is a skill that you need to learn to hire temporary employees. In this blog, we will discuss everything about this letter from its meaning to format and examples. Read further to know more.

What is a Temporary Employment Offer Letter?

The letter for temporary employment offers is written to the person who is being hired to work in an organization for a specific period of time. It is not an employment contract but rather is a document containing the roles and responsibilities that the employee would perform if he/she accepts the temporary offer.

These kinds of letters are particularly used by the organizations that need an extra workforce to be put into a project but do not expect them to be the permanent employees of the company. Unlike the permanent employment contract, the employees who accept the temporary employment offer can be let go from their position at any time with no strong reason or notice. This is the way companies flexibly increase the workforce and can even downsize whenever required.

Advantages of Temporary Employment

There are a lot of reasons why companies hire temporary employees, however, one of the most important benefits is, it gives employers the opportunity to test new employees.  The other benefits include the following:

  • More flexibility
  • Temporary employees are not the part of the headcount
  • You don’t have to manage the payroll
  • It encourages new employees to work hard
  • Fast hires make an instant difference 
  • Temporary hires can also be the project specialists

When do Companies Hire Temporary Employees?

There are several reasons why a company chooses to hire temporary employees rather than permanent ones. Read further to know the reasons:

  • To evaluate you as an employee without the need to sign you as a full-time employee.
  • To maintain the staffing flexibility to commit more workforce on certain projects without needing to keep them once the project is completed.
  • To cover up the various fluctuations caused by situations like a sudden departure, maternity or disability leave, vacations, or unexpected illness of full-time employees.
  • To get help in various short-term activities that require specifically skilled personnel.

How do I Write a Temporary Employment Offer Letter?

Start on the Company’s Letterhead

Adding the company’s official letterhead that must include a high-resolution logo. This reassures the candidate that the offer is genuine and a serious one. The offer letters header part should also include information such as the date, candidate’s first name and last name, and also the full address.

Formal Salutation and a Congratulatory Statement

The best way to greet the recipient of the letter is to start with “Dear” followed by their full name. After this introduction, congratulate the candidate for getting selected for the temporary job role. Also, express your gratitude towards the professional collaboration with your organization.

Specify the Job Titles and its Terms

After the introductory part is done, clearly mention the job title that the potential candidate would have. Mention that the employment is temporary and also inform them about the start date and end date of employment. If your company has the at-will clause, mention in the letter that both the employee and the employer can terminate the employment at any time with no prior notice.

Specify the Logistical Details about the Job

The next part of the letter should include the necessary details regarding the nature of the job, exact schedule, roles and responsibilities, and their reporting managers. Also, mention the information about the working hours, break time, overtime benefits, and more.

Outline the Benefits and Compensation

After clearly explaining to them the roles and responsibilities and work schedules, you must make them aware of what exactly the job role offers them. This includes base monthly pay, paid leaves per month, and other company benefits such as free meals, discounts when buying a company’s product or service, or anything else that could be considered a benefit.

Request a Deadline for the Response

You should end the temporary employment offer letter by mentioning that you expect the potential candidate to respond to the letter by a specific date. You also must provide your contact details with an invitation to contact you if they have any queries regarding the offer. Your letter should show your enthusiasm for the collaboration with the personnel.

Formal salutation and Signature

Include a formal salutation at the end. This includes your full name and your position in the company and the signature at the end.

Above are the steps to write a formal temporary employment offer letter. Doesn’t it seem to be a very hectic job to follow all the steps every time you write a letter for an employee? UBS HRMS Software India has a solution for you. Customized well-written offer letters that can help you reduce your recurring tasks.

However, below is the letter format that will help you write an efficient temporary employment letter.

Temporary Employment Letter

Note: This letter will be useful to you! You can edit it, as your needs and requirements.

Temporary Employment Letter Format

Temporary Employment Letter Format

Temporary Employment Letter Example

Temporary Employment Letter Example

Conclusion

A temporary employee should never be viewed as a company’s permanent employee. Using this letter template, you will address the candidate formally and inform him of his temporary employment with the organization.

You will be in charge of supplying details regarding the joining date and time. You will inform him of the company’s expectations for the temporary position. You’ll mention providing further assistance during the project.

This sample Temporary Employment Offer Letter includes techniques for grabbing the interest of your reader. It is written by HR specialists, is well-structured, and is simple to navigate.

At UBS – India’s Leading HRMS Software you can get access to the most popular HR letter templates that match your requirements.

Right now, you may download a sample Temporary Employment letter template.

Are you looking for more HR document formats? Access hundreds of free and premium HR papers, HR forms, HR policies, and more by searching our UBS database.

Alpesh Vaghasiya

Alpesh Vaghasiya

The founder & CEO of Ultimate Business Systems Pvt. Ltd. (UBS), I'm on a mission to help small and medium-sized companies to grow to the next level of accomplishments. With a distinctive knowledge of authentic strategies and team-leading skills, my mission has always been to grow businesses digitally. The core mission of UBS is Connecting people, Optimizing the process, Enhancing performance.

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