Do you have a proper attendance and leave policy in place?
How do you deal with unplanned or unauthorized leaves?
While unauthorized leave is considered a disciplinary issue, it also has a major impact on the smooth functioning of a process or business. It can set precedents and disturb production schedules, and customer service, or delay the deliverables. It is also a violation of your company’s policy.
Note: This letter will be useful to you! You can edit it, as your needs and requirements.
If an employee fails to report to work, and has not informed the management about his/her absence; a warning letter for unauthorized absence is issued by the company.
Disciplinary Suspension without Pay Letter – Format, Meaning and Examples
The purpose of this letter is to contact the employee to identify whether the unauthorized absence amounts to a resignation from an employee’s side or it was just an emergency leave.
This letter gives an opportunity to the employee to refute the employer’s assumption that the employee has resigned. Employees can respond to this letter by giving a particular date by which they must contact the company with a proper reason for their unauthorized absence and why they couldn’t contact the company.
In cases where the employee has not reacted to the First Unauthorized Absence Letter, companies should use the Final Unauthorized Absence Letter, which confirms the employee’s implied resignation.
UBS HR Toolkit saves you time by providing you with a customized and readymade warning letter for unauthorized absence. What you need to do is, just download the letter, edit a few minimal details, and the letter is ready to shoot.
With this Unauthorized Absence Warning Letter Template you can:
Within a few minutes, you will be able to create a standard warning letter for unauthorized absence. The template contains vital information like:
Note: This letter will be useful to you! You can edit it, as your needs and requirements.
An unauthorized absence letter explains that because the employee did not appear to work and did not even ask for leave or explain their absence; it will be considered unauthorized and further disciplinary actions will be taken. The letter invites the employee to a meeting to address the issue further and specifies that the meeting will be adjourned and a subsequent meeting will be scheduled under the organization’s disciplinary procedure if the company is not satisfied with the employee’s explanation for the absence. Along with the organization’s absence reporting processes, this letter should be delivered.
If you are looking to write a letter for unauthorized absence from scratch, STOP!! We have got a readymade solution for you – the UBS HR Toolkit. Here you can get access to all the HR Documents like HR Letters, HR Forms, Emails, Job Descriptions, and more. We can also customize the document if you do not get the required letter in our collection. Get in touch with UBS HRMS Software to know more.
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