Probation periods are an excellent opportunity for employers to comfort and integrate the new employees into the workplace. However, this period also helps employers in assessing the employee’s capability and suitability with the company.
While some employees will pass the probation period assuring you that they are perfect for the job role, others may require some extra time to assure you of the same.
This is where probation extension comes in. These help employees to know that they still feel they can do justice to the job role, they just need to show more in certain areas of their work.
A Probation Extension Letter is a letter that is used when the probationer’s performance is not acceptable but you still think that a bit of training and support can help the employee improve.
The managers can also give the probation extension in case the employee has been absent for an extended period of time due to circumstances that are beyond the employee’s control.
You might be thinking that the probation extension letters are only used to tackle poor performance. However, that is not true. There could be several reasons leading to probation extension, such as:
A probation period extension is a second opportunity for the employees who could improve and make a positive impact on your business.
When the employers feel the need to extend the probation period of the employee, it is important for the managers to set the extension terms in writing. The following points are a must include:
You may get the ready-to-use probation extension letters for your employee. There is various HRMS Software in India just like Ultimate Business Systems, that provide you with an HR toolkit having ready-to-use templates for various HR Letters, forms, and other essential documents. Scroll further to see the formats and examples.
A Probation Extension Letter is used when the employee has failed to complete their probation period and you have opted to extend their probation to see if their performance improves.
This could be because the employee didn’t quite meet all of your expectations before their probation period ended. However, you should still give them another chance and possibly offer them some additional time or training.
This letter informs your employee that their probation will be extended, as well as the reasons why they did not pass, why you made this choice, and what they must do to pass the extension.
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