Job application Form- Basics, Format, And Importance | UBS
UBS App is now Superworks

- don't miss our newly launched products!

Job Application Form – Know The Basics, Format, And Importance

October 14, 2022
HR Toolkit
Job Application Form

Most of the company use job application forms when they want to hire candidates and want information about candidates. The job application form is a useful HR function easy-to-use form. Job application is a necessary part of recruiting talent and establishing employment. The application form assists employers who don’t quite meet the desired needs for talent and skills.

In this article, we’ll walk you thru the basics, importance, and job application form template. These application forms are made so that the applicant can fill out the form. This form can help to get the details of candidates and hire as per the requirement. Below you’ll find a sample of the form and use as per your company recruitment.

Ready To Get Started?

What Is a Job Application?

Job application means, when someone is called to apply for a job then it is known as a job application. Employers don’t know the importance of using job applications sometimes. On the contrary, smart employers use the utilization application to be filled out by every candidate for a particular job. These job applications are wont to gather consistent data about employees. That can be done by job application form.

Why job application? The approaches regarding all the candidates also are different as every applicant belongs to a different background. So, to take information from them is necessary for HR managers and employers.

For Example,

Just like, all resumes would vary and details of a particular applicant about their education would also vary. This is the only optimized way to collect information in a consistent manner from each and every candidate. This happens because every applicant receives an identical document asking similar questions, and gathering information in a proper and similar manner as others.

Want to Enhance your HR Processes Get In depth Solution Now

What Is a Job Application Form?

A job application form is also known as an employment application form. It is an official form given to applicants asking a vast range of questions both about the individual and their skills related to a particular position. Job application forms are legally defensible and stand as how applicants introduce them to employers.

The questions that the job form includes can introduce applicants’ professional information and their work history. Basically, the candidates fill in the information that can be checked by employers. A generic application form asks candidates about other things such as references, special skills, prior employment, and questions associated with the position.

This form can assist employers in identifying qualified applicants and may help employers to narrow down the best applicants for a vacant position. HR managers use the form to seek out those best-suited candidates for open positions, sending a get few to the next phase of the hiring process.

Types Of Job Application Forms

When you’re tasked with creating a job application form for your company it can be daunting and wondering to go the downloading Job application form Word or Job application form PDF copy from the internet. It sometimes becomes hard to strike to get data via capturing detail. It is what really matters here, so let’s take a glance at where you can download it directly.

You can download the Job Application from UBS HR Toolkit. 

Job Application Form

Note: This letter will be useful to you! You can edit it, as your needs and requirements.

These job application Templates streamline your company’s hiring process and help you find the right person for the role. Re-organize your hiring process to get better employees with the Job Application Form Template today.

There Are Mostly 3 Types Of Job Application Forms,

These types can vary from company to company, however, these are simple types you can add to what you want to add.

  • Email Job Application Form

Companies that prefer email sending and getting an answer on the same consider the direct email job application form. It can be more useful for remote positions or in other instances where a physical or online application is not feasible. It is the process where an email chain is generated where applicants answer questions directly through email.  This process can act as a hybrid of a job application. It includes each necessary information required to take place the interview.

  • Online Job Application Form

There are many companies that provide a direct online form in that job seekers can fill in the data. Some companies have their own forms to share and some companies consider some job board sites to filling the job application form process complete. This can allow employers to ask each applicant the same relevant questions.

  • Physical Job Application Form

This type is mostly preferred at interview time. Some companies use physical paper applications form as a primary part of their hiring process. Even though the online form is filled it requires the interview time to check everything by the interviewer. The company either offers a printable form or handed out to employees. The unique advantage of presenting a physical copy of an application is that this can allow you to potentially meet the interviewer.

What Is Form 16? – Definition, Importance, Eligibility, Download, and More

What Is Included In the Job Application Form?

The form is actually divided into some different sections, enabling applicants to fully introduce themselves, with their personal info, education, skills, and experience to the business.

These Sections Are Like this:

  • Personal Information

This is the first and foremost section of any Job application form sample. The first section of the job application gives space to list to add full name, contact information, mail id, and address to that. Additional information may include employment certification, employment eligibility, or legal history.

  • Education

The education portion is important to know the background of the candidate. In this box, the candidate is allowed to highlight the schools, grades, degrees obtained, and graduation date. This field will also give you the opportunity to expand on certifications you might have earned and specific skills or qualifications you have that can contribute to that new position.

  • Employment History

This section allows candidates to add the relevant and total experience of their career. Candidates add the detail of their work history and show their experience and transferable skills. They include business names, positions held & duties conducted, and contact information.

  • Skills

The applicant adds professional skills regarding the position. Any certifications and levels of skills can be added.

  • Reference

If you know anyone in the particular company, you can mention the employee’s name to get some benefits of job recruitment.

  • Expected Salary

Every candidate has decided to get the desired salary to get a job. In this row, he or she has to mention the amount of salary they expected as per the experience of the work.

  • Availability

This section may vary company by company. When it is an online form, it is about the availability of an interview and it is a physical one then it prefers to add the joining date of the candidate.

  • Additional Information

Additional information includes preferred location, permanent address, language speaking you prefer, etc.

Job Application Form Examples And Templates

There is a large number of job application templates available on the internet. We present the appropriate template that you download or make in your application. These templates are often edited and are customizable as per your need. For that, you just have to check the HR toolkit and download forms and letters.

Job Application Form

Note: This letter will be useful to you! You can edit it, as your needs and requirements.

When To Finish A Job Application Form?

Most of the time employer wants the job application form at the time of the interview. They use this form in conjunction with resumes to help in filling vacant positions.  Many employers make these forms available to applicants no matter the availability of open positions. Anyone can fill out the form before the interview and submit it online as well.

Here we give many formats of the job application forms that you can easily download and use for recruitment. You can check other required documents for your company at UBS- HR Toolkit. Moreover, UBS – HRMS software can help you to further employee lifecycle processes such as onboarding, employee self-service, training & development, payroll, etc.  Get a free demo to know more about UBS. 

As an HR you want to save 50 of the time2

Alpesh Vaghasiya

Alpesh Vaghasiya

Any Query? Reach Out To Us.

We are here to help you find a solution that suits your business need.

Watch a Demo

Get a visual representation of how we work!

Schedule Demo
Get in Touch

Our sales expert is just one call away to meet your needs.

Get In Touch
Start Chat

Have a question?
Chat with Us

Start Chat

Update your HR Library with 300+ Customized HR Documents.

Transform your HR with HRMS and Payroll Software

HR Toolkit

To get access to Free Documents, fill in the details below: