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How a Centralized Business Management System can Help You Maximize Productivity?

Howa-a-centralized-business-management-system-can-help-you-maximize -productivity
August 2, 2021
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According to a popular report by McKinsey, approximately 60% of businesses can save up to 30% of their time by automating repetitive tasks such as reviewing and approving paperwork, generating reports, and processing information.

When you’re operating a business, there will always be a thousand different things, small and big, needing your attention. What’s more, managing your employees, clients, projects, and processes simultaneously can be challenging at times.

But it doesn’t have to be that way.

With a centralized business management system, you can manage your entire business through a single instance. Such a system can help you streamline your business operations so that you can focus on things that really matter.

In this post, we have highlighted the top 5 ways a business management system can help you maximize productivity and accomplish more. If you’re excited, let’s get going.

  • Eliminate Redundant Tasks

    No matter what business you are in, you will have to deal with a few repetitive tasks. Things like managing reports, validating data, managing feedback, following up, etc. simply cannot be ignored.

    As per McKinsey’s study, CEOs spend 20% of their time on work that can be easily automated/deligated.

    It’s not just you, but your employees too have their own share of repetitive tasks. For instance, filling out their daily task reports, sorting data, and skimming sales spreadsheets could be just a few of them.

    With a centralized business management system, you can easily automate such redundant tasks. It will not only help you boost your employee’s productivity but also give you more control over your business.

    Ultimately, this means more time spent on projects that matter, easier decision-making, and a significant improvement in profitability.

  • Better Business Insights = Autonomous Decisions

    A centralized business management system will help you define seamless workflows and optimize your most intricate processes. Not just that, it will also empower you to accurately measure and analyze data on an organizational level along with understanding it at other sub-levels. 

    When you have such deep insights, making decisions simply becomes an autonomous process. Through the insights, you will know when your business is heading in the right direction and when it’s not.

    Making data-driven decisions will propel your business even amidst the toughest economic tides. With a centralized system, you not only get the mental peace from making crucial business decisions but also freedom from those long and ugly spreadsheets, reports and dispersed data.

  • Identifying & Eliminating Bottlenecks

    When you have clearly defined roles and responsibilities, you not only get to monitor your employee’s performance at a granular level but also identify the barriers influencing their overall performance.

    Eliminating bottlenecks at an early stage is critically important because if they take a bigger shape — the loss they incur could be unaffordable. However, when you are constantly monitoring all your processes, identifying and eliminating performance barriers wouldn’t be any harder.

  • Seamless Communication:

    Various projects and tasks require a different set of tools for their successful execution. And hence, it is possible that your employees from inter-dependent departments may be using independent tools for managing, and tracking their work. For instance, your marketing team may be using Trello and Slack for collaborating with other teammates; however, your development team, at the same time, maybe using Jira and Asana for managing their work.

    Ultimately, this creates a disconnect in your organization where your data is scattered all across different applications. And there’s no way you can keep track of everything that’s happening in your business.

    You can easily break through this challenge with a centralized business management system. Most such systems have in-built tools to foster internal collaboration. Starting from chat modules to tools where you can share files and track progress — you get it all.

  • A Single Database for Managing Resources

    Monitoring your resources, the projects they are working on, and their timeline — all of that in real-time is extremely critical for ensuring your people remain productive and efficient. Having all this information in a single instance will allow you to quickly access and make decisions based on the resources that are available at any given point in time.

    For instance, if you’re presented with a project that needs PHP developers, you won’t have to make 5 calls to ensure you have the resources to complete that project in time. Rather, you just look through your database if the people you need are available or not. That simple.

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Alpesh Vaghasiya

Alpesh Vaghasiya

The founder & CEO of Ultimate Business System Pvt. Ltd. (UBS), I'm on a mission to help small and medium-sized companies to grow to the next level of accomplishments. With a distinctive knowledge of authentic strategies and team-leading skills, my mission has always been to grow businesses digitally. The core mission of UBS is Connecting people, Optimizing the process, Enhancing performance.

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